Add clipboard and email templating

src/backend/app/main.py

@@ -37,9 +37,12 @@ from .services.order_file_service import (
     delete_order_config,
     delete_order_description,
     delete_order_images,
+    delete_order_templates,
     load_order_config,
+    load_order_templates,
     save_order_config,
     save_order_description,
+    save_order_templates,
     save_uploaded_image,
 )
 from .services.order_service import ensure_order_exists, ensure_order_open
@@ -116,6 +119,13 @@ class OrderConfig(BaseModel):
     categories: list[OrderConfigCategory] = Field(default_factory=list)
 
 
+class OrderTemplates(BaseModel):
+    """Admin-only clipboard / email templating settings (validated by the frontend)."""
+    model_config = {"extra": "allow"}
+    clipboard: dict[str, Any] = Field(default_factory=dict)
+    email: dict[str, Any] = Field(default_factory=dict)
+
+
 class UserProfileUpdateRequest(BaseModel):
     email: str = Field(min_length=3, max_length=320)
 
@@ -770,6 +780,7 @@ def delete_order(order_id: str, user_id: str = Depends(get_existing_user_id)) ->
 
     delete_order_description(admin_token)
     delete_order_config(admin_token)
+    delete_order_templates(admin_token)
     delete_order_images(admin_token, order["image_url"])
 
     return {"deleted": True}
@@ -1189,3 +1200,34 @@ def admin_update_order_config(
     save_order_config(admin_token, config_dict)
     
     return config_dict
+
+
+@app.get("/api/orders/{order_id}/admin/templates")
+def admin_get_order_templates(order_id: str, user_id: str = Depends(get_existing_user_id)) -> dict[str, Any]:
+    """Get order-specific clipboard / email templates."""
+    clean_id = clean_user_id(user_id)
+
+    with get_connection() as conn:
+        auth = ensure_owner_access(conn, clean_id, order_id)
+        admin_token = auth["admin_token"]
+
+    return load_order_templates(admin_token)
+
+
+@app.put("/api/orders/{order_id}/admin/templates")
+def admin_update_order_templates(
+    order_id: str,
+    payload: OrderTemplates,
+    user_id: str = Depends(get_existing_user_id),
+) -> dict[str, Any]:
+    """Update order-specific clipboard / email templates."""
+    clean_id = clean_user_id(user_id)
+
+    with get_connection() as conn:
+        auth = ensure_owner_access(conn, clean_id, order_id)
+        admin_token = auth["admin_token"]
+
+    templates_dict = payload.model_dump()
+    save_order_templates(admin_token, templates_dict)
+
+    return templates_dict

src/backend/app/services/order_file_service.py

@@ -10,10 +10,12 @@ BASE_DIR = Path(__file__).resolve().parents[2]
 IMAGES_DIR = BASE_DIR / "data" / "images"
 CONFIGS_DIR = BASE_DIR / "data" / "configs"
 DESCRIPTIONS_DIR = BASE_DIR / "data" / "descriptions"
+TEMPLATES_DIR = BASE_DIR / "data" / "templates"
 
 IMAGES_DIR.mkdir(parents=True, exist_ok=True)
 CONFIGS_DIR.mkdir(parents=True, exist_ok=True)
 DESCRIPTIONS_DIR.mkdir(parents=True, exist_ok=True)
+TEMPLATES_DIR.mkdir(parents=True, exist_ok=True)
 
 
 def load_order_config(admin_token: str) -> dict[str, Any]:
@@ -78,6 +80,37 @@ def delete_order_config(admin_token: str) -> None:
         pass
 
 
+def load_order_templates(admin_token: str) -> dict[str, Any]:
+    templates_path = TEMPLATES_DIR / f"{admin_token}.json"
+    if not templates_path.exists():
+        return {}
+
+    try:
+        with templates_path.open("r", encoding="utf-8") as file:
+            loaded = json.load(file)
+            return loaded if isinstance(loaded, dict) else {}
+    except Exception:
+        return {}
+
+
+def save_order_templates(admin_token: str, templates: dict[str, Any]) -> None:
+    templates_path = TEMPLATES_DIR / f"{admin_token}.json"
+    try:
+        with templates_path.open("w", encoding="utf-8") as file:
+            json.dump(templates, file, indent=2, ensure_ascii=False)
+    except Exception as exc:
+        raise HTTPException(status_code=500, detail=f"Failed to save templates: {str(exc)}")
+
+
+def delete_order_templates(admin_token: str) -> None:
+    templates_path = TEMPLATES_DIR / f"{admin_token}.json"
+    try:
+        if templates_path.exists():
+            templates_path.unlink()
+    except Exception:
+        pass
+
+
 def delete_order_images(admin_token: str, image_url: str | None) -> None:
     try:
         if image_url and not image_url.startswith("http"):

src/frontend/src/components/forms/MenuConfigImportExport.tsx

@@ -3,10 +3,12 @@ import { Button, message, Space } from "antd";
 import { ExportOutlined, ImportOutlined } from "@ant-design/icons";
 import type { OrderFormConfig } from "./OrderFormConfigBuilder";
 import ExportSelectionModal, { type ExportSelectionState } from "../modals/ExportSelectionModal";
+import type { OrderTemplates } from "../../lib/types";
 
 type MenuConfigImportExportProps = {
   config?: OrderFormConfig | null;
   description?: string;
+  templates?: OrderTemplates | null;
   onImportConfig?: (config: OrderFormConfig) => void | Promise<void>;
   showImport?: boolean;
   showExport?: boolean;
@@ -25,6 +27,7 @@ function normalizeConfig(value: unknown): OrderFormConfig {
 export default function MenuConfigImportExport({
   config,
   description,
+  templates,
   onImportConfig,
   showImport = true,
   showExport = true,
@@ -37,6 +40,7 @@ export default function MenuConfigImportExport({
     title: true,
     menu: true,
     description: true,
+    templates: true,
   });
 
   const handleImportJson = (event: React.ChangeEvent<HTMLInputElement>) => {
@@ -85,7 +89,8 @@ export default function MenuConfigImportExport({
   };
 
   const handleExportJson = () => {
-    if (!exportSelection.title && !exportSelection.menu && !exportSelection.description) {
+    const exportTemplates = !!templates && exportSelection.templates;
+    if (!exportSelection.title && !exportSelection.menu && !exportSelection.description && !exportTemplates) {
       message.warning("Select at least one section to export");
       return;
     }
@@ -94,6 +99,7 @@ export default function MenuConfigImportExport({
       title?: string;
       description?: string;
       menu?: OrderFormConfig;
+      templates?: OrderTemplates;
     } = {};
 
     if (exportSelection.title) {
@@ -108,6 +114,10 @@ export default function MenuConfigImportExport({
       payload.menu = normalizeConfig(config);
     }
 
+    if (exportTemplates) {
+      payload.templates = templates;
+    }
+
     const safeBase = String(fileNameBase || "order")
       .trim()
       .replace(/\s+/g, "-")
@@ -165,6 +175,7 @@ export default function MenuConfigImportExport({
           { key: "title", label: "Title" },
           { key: "menu", label: "Menu" },
           { key: "description", label: "Description" },
+          ...(templates ? [{ key: "templates", label: "Templates" }] : []),
         ]}
         selected={exportSelection}
         onCancel={() => setIsExportModalOpen(false)}

src/frontend/src/components/forms/OrderTemplatesEditor.tsx

@@ -0,0 +1,533 @@
+import React, { useEffect, useMemo, useState } from "react";
+import {
+  ArrowDownOutlined,
+  ArrowUpOutlined,
+  DeleteOutlined,
+  PlusOutlined,
+  QuestionCircleOutlined,
+  SaveOutlined,
+  UndoOutlined,
+} from "@ant-design/icons";
+import {
+  Alert,
+  Button,
+  Card,
+  Checkbox,
+  Col,
+  Collapse,
+  Flex,
+  Form,
+  Input,
+  Popover,
+  Row,
+  Select,
+  Space,
+  Switch,
+  Typography,
+} from "antd";
+import {
+  BODY_PLACEHOLDERS,
+  DEFAULT_ENTRY_TEMPLATE,
+  DEFAULT_GROUP_ENTRY_TEMPLATE,
+  ENTRY_PLACEHOLDERS,
+  GROUP_PLACEHOLDERS,
+  SECTION_PLACEHOLDERS,
+  VALID_SORTS,
+  buildSectionsPerCategory,
+  isGroupedMode,
+  renderEmail,
+  renderTemplateText,
+  type TemplateContext,
+} from "../../lib/orderTemplating";
+import type {
+  OrderFormConfig,
+  OrderTemplates,
+  TemplateGrouping,
+  TemplateListSettings,
+  TemplateRecipients,
+  TemplateRecipientSource,
+  TemplateSection,
+  TemplateSort,
+} from "../../lib/types";
+
+const { Text } = Typography;
+
+const previewStyle: React.CSSProperties = {
+  whiteSpace: "pre-wrap",
+  wordBreak: "break-word",
+  margin: 0,
+  maxHeight: 280,
+  overflowY: "auto",
+  fontFamily: "monospace",
+  fontSize: 12,
+};
+
+const GROUPING_OPTIONS: Array<{ label: string; value: TemplateGrouping }> = [
+  { label: "One per submission", value: "none" },
+  { label: "Group identical orders", value: "order" },
+  { label: "Group per category item", value: "category" },
+  { label: "Category sections", value: "sections" },
+];
+
+const SORT_LABELS: Record<TemplateGrouping, Partial<Record<TemplateSort, string>>> = {
+  none: { table: "As in table", category: "By category value", alpha: "Alphabetical" },
+  order: { table: "First appearance", count: "Count (highest first)", alpha: "Alphabetical" },
+  category: { category: "Menu order", count: "Count (highest first)", alpha: "Alphabetical", table: "First appearance" },
+  sections: { category: "Menu order", count: "Count (highest first)", alpha: "Alphabetical", table: "First appearance" },
+};
+
+// Keep the entry template meaningful when switching between per-submission and grouped modes.
+function adaptEntryTemplate(template: string, grouped: boolean): string {
+  if (grouped && template.includes("{order}")) {
+    return template.split("{order}").join(DEFAULT_GROUP_ENTRY_TEMPLATE);
+  }
+  if (!grouped && template.includes(DEFAULT_GROUP_ENTRY_TEMPLATE)) {
+    return template.split(DEFAULT_GROUP_ENTRY_TEMPLATE).join(DEFAULT_ENTRY_TEMPLATE);
+  }
+  return template;
+}
+
+function PlaceholderHelp({ items }: { items: Array<{ key: string; description: string }> }) {
+  return (
+    <Popover
+      title="Placeholders"
+      trigger="click"
+      content={
+        <Space direction="vertical" size={2} style={{ maxWidth: 320 }}>
+          {items.map((item) => (
+            <Text key={item.key}>
+              <Text code>{item.key}</Text> {item.description}
+            </Text>
+          ))}
+        </Space>
+      }
+    >
+      <Button type="link" size="small" icon={<QuestionCircleOutlined />}>
+        Placeholders
+      </Button>
+    </Popover>
+  );
+}
+
+function LabelWithPlaceholders({
+  label,
+  items,
+}: {
+  label: string;
+  items: Array<{ key: string; description: string }>;
+}) {
+  return (
+    <Space size={0}>
+      {label}
+      <PlaceholderHelp items={items} />
+    </Space>
+  );
+}
+
+function SectionsEditor({
+  sections,
+  config,
+  onChange,
+}: {
+  sections: TemplateSection[];
+  config: OrderFormConfig;
+  onChange: (sections: TemplateSection[]) => void;
+}) {
+  const categoryOptions = config.categories.map((category) => ({ label: category.label, value: category.id }));
+
+  const updateSection = (index: number, changes: Partial<TemplateSection>) =>
+    onChange(sections.map((section, i) => (i === index ? { ...section, ...changes } : section)));
+  const moveSection = (index: number, offset: number) => {
+    const next = [...sections];
+    const [moved] = next.splice(index, 1);
+    next.splice(index + offset, 0, moved);
+    onChange(next);
+  };
+
+  return (
+    <Form.Item
+      label="Sections"
+      tooltip="A section with one category counts each item. With several categories, the combination is counted, e.g. Burger + Extras → “2x Cheeseburger (well done)”."
+    >
+      <Space direction="vertical" size={8} style={{ width: "100%" }}>
+        {sections.map((section, index) => (
+          <Flex key={index} gap={8} wrap align="center">
+            <Input
+              value={section.heading}
+              placeholder="Heading"
+              style={{ flex: "1 1 140px" }}
+              onChange={(event) => updateSection(index, { heading: event.target.value })}
+            />
+            <Select
+              mode="multiple"
+              value={section.categoryIds}
+              placeholder="Categories (first one is the main item)"
+              style={{ flex: "2 1 220px" }}
+              options={categoryOptions}
+              onChange={(categoryIds) => updateSection(index, { categoryIds })}
+            />
+            <Space size={4}>
+              <Button
+                size="small"
+                icon={<ArrowUpOutlined />}
+                disabled={index === 0}
+                onClick={() => moveSection(index, -1)}
+              />
+              <Button
+                size="small"
+                icon={<ArrowDownOutlined />}
+                disabled={index === sections.length - 1}
+                onClick={() => moveSection(index, 1)}
+              />
+              <Button
+                size="small"
+                danger
+                icon={<DeleteOutlined />}
+                onClick={() => onChange(sections.filter((_, i) => i !== index))}
+              />
+            </Space>
+          </Flex>
+        ))}
+        <Flex gap={8} wrap>
+          <Button
+            size="small"
+            icon={<PlusOutlined />}
+            onClick={() => onChange([...sections, { heading: "", categoryIds: [] }])}
+          >
+            Add section
+          </Button>
+          <Button size="small" onClick={() => onChange(buildSectionsPerCategory(config))}>
+            Reset to one section per category
+          </Button>
+        </Flex>
+      </Space>
+    </Form.Item>
+  );
+}
+
+function ListSettingsFields({
+  value,
+  config,
+  onChange,
+}: {
+  value: TemplateListSettings;
+  config: OrderFormConfig;
+  onChange: (changes: Partial<TemplateListSettings>) => void;
+}) {
+  const categoryOptions = config.categories.map((category) => ({ label: category.label, value: category.id }));
+  const grouped = isGroupedMode(value.grouping);
+  const validSorts = VALID_SORTS[value.grouping];
+  const sortOptions = validSorts.map((sort) => ({ label: SORT_LABELS[value.grouping][sort] || sort, value: sort }));
+
+  const changeGrouping = (grouping: TemplateGrouping) => {
+    const changes: Partial<TemplateListSettings> = {
+      grouping,
+      sortBy: VALID_SORTS[grouping].includes(value.sortBy) ? value.sortBy : VALID_SORTS[grouping][0],
+      entryTemplate: adaptEntryTemplate(value.entryTemplate, isGroupedMode(grouping)),
+    };
+    if (grouping === "sections" && value.sections.length === 0) {
+      changes.sections = buildSectionsPerCategory(config);
+    }
+    onChange(changes);
+  };
+
+  return (
+    <>
+      <Row gutter={12}>
+        <Col xs={24} md={12}>
+          <Form.Item label="Entries">
+            <Flex gap={8} wrap>
+              <Select
+                value={value.grouping}
+                style={{ flex: "1 1 180px" }}
+                options={GROUPING_OPTIONS}
+                onChange={changeGrouping}
+              />
+              {value.grouping === "category" && (
+                <Select
+                  value={value.groupCategoryId || undefined}
+                  placeholder="Category"
+                  style={{ flex: "1 1 140px" }}
+                  options={categoryOptions}
+                  onChange={(groupCategoryId) => onChange({ groupCategoryId })}
+                />
+              )}
+            </Flex>
+          </Form.Item>
+        </Col>
+        <Col xs={24} md={12}>
+          <Form.Item label={value.grouping === "sections" ? "Sort within sections" : "Sort"}>
+            <Flex gap={8} wrap>
+              <Select
+                value={validSorts.includes(value.sortBy) ? value.sortBy : validSorts[0]}
+                style={{ flex: "1 1 180px" }}
+                options={sortOptions}
+                onChange={(sortBy) => onChange({ sortBy })}
+              />
+              {value.grouping === "none" && value.sortBy === "category" && (
+                <Select
+                  value={value.sortCategoryId || undefined}
+                  placeholder="Category"
+                  style={{ flex: "1 1 140px" }}
+                  options={categoryOptions}
+                  onChange={(sortCategoryId) => onChange({ sortCategoryId })}
+                />
+              )}
+            </Flex>
+          </Form.Item>
+        </Col>
+      </Row>
+
+      {value.grouping === "sections" && (
+        <>
+          <SectionsEditor
+            sections={value.sections}
+            config={config}
+            onChange={(sections) => onChange({ sections })}
+          />
+          <Row gutter={12}>
+            <Col xs={24} md={16}>
+              <Form.Item label={<LabelWithPlaceholders label="Section template" items={SECTION_PLACEHOLDERS} />}>
+                <Input.TextArea
+                  autoSize={{ minRows: 2, maxRows: 6 }}
+                  value={value.sectionTemplate}
+                  onChange={(event) => onChange({ sectionTemplate: event.target.value })}
+                />
+              </Form.Item>
+            </Col>
+            <Col xs={24} md={8}>
+              <Form.Item label="Section separator" tooltip="Use \n for a line break and \t for a tab.">
+                <Input
+                  value={value.sectionSeparator}
+                  placeholder="\n\n"
+                  onChange={(event) => onChange({ sectionSeparator: event.target.value })}
+                />
+              </Form.Item>
+            </Col>
+          </Row>
+        </>
+      )}
+
+      <Row gutter={12}>
+        <Col xs={24} md={16}>
+          <Form.Item
+            label={
+              <LabelWithPlaceholders
+                label={grouped ? "Entry template (per group)" : "Entry template (per submission)"}
+                items={grouped ? GROUP_PLACEHOLDERS : ENTRY_PLACEHOLDERS}
+              />
+            }
+          >
+            <Input
+              value={value.entryTemplate}
+              placeholder={grouped ? DEFAULT_GROUP_ENTRY_TEMPLATE : DEFAULT_ENTRY_TEMPLATE}
+              onChange={(event) => onChange({ entryTemplate: event.target.value })}
+            />
+          </Form.Item>
+        </Col>
+        <Col xs={24} md={8}>
+          <Form.Item label="Entry separator" tooltip="Use \n for a line break and \t for a tab.">
+            <Input
+              value={value.separator}
+              placeholder="\n"
+              onChange={(event) => onChange({ separator: event.target.value })}
+            />
+          </Form.Item>
+        </Col>
+      </Row>
+    </>
+  );
+}
+
+function RecipientsField({
+  label,
+  value,
+  onChange,
+}: {
+  label: string;
+  value: TemplateRecipients;
+  onChange: (next: TemplateRecipients) => void;
+}) {
+  return (
+    <Form.Item label={label} style={{ marginBottom: 12 }}>
+      <Flex gap={8} align="center" wrap>
+        <Checkbox.Group
+          value={value.sources}
+          options={[
+            { label: "Order creator", value: "creator" },
+            { label: "Order participants", value: "participants" },
+            { label: "Custom", value: "custom" },
+          ]}
+          onChange={(sources) => onChange({ ...value, sources: sources as TemplateRecipientSource[] })}
+        />
+        {value.sources.includes("custom") && (
+          <Input
+            value={value.custom}
+            placeholder="name@example.com, other@example.com"
+            style={{ flex: "1 1 220px" }}
+            onChange={(event) => onChange({ ...value, custom: event.target.value })}
+          />
+        )}
+      </Flex>
+    </Form.Item>
+  );
+}
+
+function Preview({ enabled, actionLabel, text }: { enabled: boolean; actionLabel: string; text: string }) {
+  return (
+    <Form.Item
+      label="Preview"
+      style={{ marginBottom: 0 }}
+      extra={enabled ? undefined : `Templating is off, ${actionLabel} uses the default output.`}
+    >
+      <Card size="small">
+        <pre style={previewStyle}>{text || " "}</pre>
+      </Card>
+    </Form.Item>
+  );
+}
+
+function EnabledSwitch({ checked, onChange }: { checked: boolean; onChange: (checked: boolean) => void }) {
+  return (
+    <Switch
+      size="small"
+      checked={checked}
+      checkedChildren="On"
+      unCheckedChildren="Off"
+      // Keep toggling independent from expanding / collapsing the panel.
+      onClick={(_checked, event) => event.stopPropagation()}
+      onChange={onChange}
+    />
+  );
+}
+
+export default function OrderTemplatesEditor({
+  templates,
+  config,
+  previewContext,
+  onSave,
+}: {
+  templates: OrderTemplates;
+  config: OrderFormConfig;
+  previewContext?: TemplateContext | null;
+  onSave: (templates: OrderTemplates) => Promise<void>;
+}) {
+  const [draft, setDraft] = useState<OrderTemplates>(templates);
+  const [saving, setSaving] = useState(false);
+  const [activePanels, setActivePanels] = useState<string[]>(() =>
+    (["clipboard", "email"] as const).filter((key) => templates[key].enabled),
+  );
+
+  useEffect(() => {
+    setDraft(templates);
+  }, [templates]);
+
+  const isDirty = useMemo(() => JSON.stringify(draft) !== JSON.stringify(templates), [draft, templates]);
+
+  const updateClipboard = (changes: Partial<OrderTemplates["clipboard"]>) =>
+    setDraft((previous) => ({ ...previous, clipboard: { ...previous.clipboard, ...changes } }));
+  const updateEmail = (changes: Partial<OrderTemplates["email"]>) =>
+    setDraft((previous) => ({ ...previous, email: { ...previous.email, ...changes } }));
+
+  const clipboardPreview = previewContext
+    ? renderTemplateText(draft.clipboard.body, draft.clipboard, previewContext)
+    : null;
+  const emailPreview = previewContext ? renderEmail(draft.email, previewContext) : null;
+
+  const handleSave = async () => {
+    setSaving(true);
+    try {
+      await onSave(draft);
+    } finally {
+      setSaving(false);
+    }
+  };
+
+  return (
+    <Form layout="vertical">
+      <Space direction="vertical" size={16} style={{ width: "100%" }}>
+        <Alert
+          type="info"
+          showIcon
+          message="Templates shape the Copy and Email actions of the submissions list. The current search, status filter, sort order and selection apply."
+        />
+
+        <Collapse
+          activeKey={activePanels}
+          onChange={(keys) => setActivePanels(Array.isArray(keys) ? keys : [keys])}
+          items={[
+            {
+              key: "clipboard",
+              label: "Clipboard templating",
+              extra: <EnabledSwitch checked={draft.clipboard.enabled} onChange={(enabled) => updateClipboard({ enabled })} />,
+              children: (
+                <>
+                  <ListSettingsFields value={draft.clipboard} config={config} onChange={updateClipboard} />
+                  <Form.Item label={<LabelWithPlaceholders label="Body" items={BODY_PLACEHOLDERS} />}>
+                    <Input.TextArea
+                      autoSize={{ minRows: 3, maxRows: 12 }}
+                      value={draft.clipboard.body}
+                      onChange={(event) => updateClipboard({ body: event.target.value })}
+                    />
+                  </Form.Item>
+                  {clipboardPreview !== null && (
+                    <Preview enabled={draft.clipboard.enabled} actionLabel="Copy" text={clipboardPreview} />
+                  )}
+                </>
+              ),
+            },
+            {
+              key: "email",
+              label: "Email templating",
+              extra: <EnabledSwitch checked={draft.email.enabled} onChange={(enabled) => updateEmail({ enabled })} />,
+              children: (
+                <>
+                  <RecipientsField label="To" value={draft.email.to} onChange={(to) => updateEmail({ to })} />
+                  <RecipientsField label="CC" value={draft.email.cc} onChange={(cc) => updateEmail({ cc })} />
+                  <RecipientsField label="BCC" value={draft.email.bcc} onChange={(bcc) => updateEmail({ bcc })} />
+                  <ListSettingsFields value={draft.email} config={config} onChange={updateEmail} />
+                  <Form.Item label={<LabelWithPlaceholders label="Subject" items={BODY_PLACEHOLDERS} />}>
+                    <Input
+                      value={draft.email.subject}
+                      onChange={(event) => updateEmail({ subject: event.target.value })}
+                    />
+                  </Form.Item>
+                  <Form.Item label={<LabelWithPlaceholders label="Body" items={BODY_PLACEHOLDERS} />}>
+                    <Input.TextArea
+                      autoSize={{ minRows: 3, maxRows: 12 }}
+                      value={draft.email.body}
+                      onChange={(event) => updateEmail({ body: event.target.value })}
+                    />
+                  </Form.Item>
+                  {emailPreview && (
+                    <Preview
+                      enabled={draft.email.enabled}
+                      actionLabel="Email"
+                      text={[
+                        `To: ${emailPreview.to.join(", ")}`,
+                        `CC: ${emailPreview.cc.join(", ")}`,
+                        `BCC: ${emailPreview.bcc.join(", ")}`,
+                        `Subject: ${emailPreview.subject}`,
+                        "",
+                        emailPreview.body,
+                      ].join("\n")}
+                    />
+                  )}
+                </>
+              ),
+            },
+          ]}
+        />
+
+        <Flex gap={8} justify="flex-end" wrap>
+          <Button icon={<UndoOutlined />} disabled={!isDirty || saving} onClick={() => setDraft(templates)}>
+            Discard changes
+          </Button>
+          <Button type="primary" icon={<SaveOutlined />} disabled={!isDirty} loading={saving} onClick={handleSave}>
+            Save templates
+          </Button>
+        </Flex>
+      </Space>
+    </Form>
+  );
+}

src/frontend/src/components/orders/ReadOnlyOrderOverviewCard.tsx

@@ -5,6 +5,9 @@ import MenuConfigImportExport from "../forms/MenuConfigImportExport";
 import OrderFormConfigBuilder, {
   OrderFormConfig,
 } from "../forms/OrderFormConfigBuilder";
+import OrderTemplatesEditor from "../forms/OrderTemplatesEditor";
+import type { TemplateContext } from "../../lib/orderTemplating";
+import type { OrderTemplates } from "../../lib/types";
 
 type Order = {
   id?: string;
@@ -45,10 +48,16 @@ export default function ReadOnlyOrderOverviewCard({
   order,
   config,
   onImportConfig,
+  templates,
+  templatePreviewContext,
+  onSaveTemplates,
 }: {
   order: Order | null;
   config?: OrderFormConfig | null;
   onImportConfig?: (config: OrderFormConfig) => void | Promise<void>;
+  templates?: OrderTemplates | null;
+  templatePreviewContext?: TemplateContext | null;
+  onSaveTemplates?: (templates: OrderTemplates) => Promise<void>;
 }) {
   if (!order) {
     return null;
@@ -77,6 +86,7 @@ export default function ReadOnlyOrderOverviewCard({
         <MenuConfigImportExport
           config={currentConfig}
           description={currentDescription}
+          templates={templates}
           showImport={false}
           onImportConfig={onImportConfig}
           fileNameBase={order.title || "order"}
@@ -148,6 +158,22 @@ export default function ReadOnlyOrderOverviewCard({
               />
             ),
           },
+          ...(templates && onSaveTemplates
+            ? [
+                {
+                  key: "templates",
+                  label: "Templates",
+                  children: (
+                    <OrderTemplatesEditor
+                      templates={templates}
+                      config={currentConfig}
+                      previewContext={templatePreviewContext}
+                      onSave={onSaveTemplates}
+                    />
+                  ),
+                },
+              ]
+            : []),
         ]}
       ></Tabs>
     </Card>

src/frontend/src/lib/orderFormatting.ts

@@ -36,7 +36,7 @@ function resolveItemPrice(item?: OrderFormItem) {
   return Number(item.price);
 }
 
-function getMultipleSeparator(category: OrderFormCategory) {
+export function getMultipleSeparator(category: OrderFormCategory) {
   if (typeof category.multipleSeparator === "string") {
     return category.multipleSeparator;
   }
@@ -53,7 +53,7 @@ function getCategorySnippet(category: OrderFormCategory) {
   return rawSnippet;
 }
 
-function applyCategorySnippet(category: OrderFormCategory, value: string) {
+export function applyCategorySnippet(category: OrderFormCategory, value: string) {
   const snippet = getCategorySnippet(category);
   return snippet
     .split(ORDER_FORMAT_VALUE_PLACEHOLDER)

src/frontend/src/lib/orderTemplating.ts

@@ -0,0 +1,545 @@
+import { applyCategorySnippet, getMultipleSeparator, stripPriceDecorations } from "./orderFormatting";
+import type {
+  EmailTemplateSettings,
+  OrderFormCategory,
+  OrderFormConfig,
+  OrderTemplates,
+  Submission,
+  SubmissionStatus,
+  TemplateGrouping,
+  TemplateListSettings,
+  TemplateRecipients,
+  TemplateRecipientSource,
+  TemplateSection,
+  TemplateSort,
+} from "./types";
+
+export const DEFAULT_ENTRY_TEMPLATE = "{order}";
+export const DEFAULT_GROUP_ENTRY_TEMPLATE = "{count}x {value}";
+
+const DEFAULT_LIST_SETTINGS: TemplateListSettings = {
+  grouping: "none",
+  groupCategoryId: "",
+  sortBy: "table",
+  sortCategoryId: "",
+  sections: [],
+  sectionTemplate: "{heading}:\n{entries}",
+  sectionSeparator: "\\n\\n",
+  entryTemplate: DEFAULT_ENTRY_TEMPLATE,
+  separator: "\\n",
+};
+
+export const DEFAULT_ORDER_TEMPLATES: OrderTemplates = {
+  clipboard: {
+    ...DEFAULT_LIST_SETTINGS,
+    enabled: false,
+    body: "{entries}",
+  },
+  email: {
+    ...DEFAULT_LIST_SETTINGS,
+    enabled: false,
+    subject: "{title}",
+    to: { sources: [], custom: "" },
+    cc: { sources: ["participants"], custom: "" },
+    bcc: { sources: [], custom: "" },
+    body: "{entries}\n",
+    entryTemplate: "- {order}",
+  },
+};
+
+// Which sort options make sense per entry mode.
+export const VALID_SORTS: Record<TemplateGrouping, TemplateSort[]> = {
+  none: ["table", "category", "alpha"],
+  order: ["table", "count", "alpha"],
+  category: ["category", "count", "alpha", "table"],
+  sections: ["category", "count", "alpha", "table"],
+};
+
+export const ENTRY_PLACEHOLDERS = [
+  { key: "{index}", description: "Running number (1, 2, …)" },
+  { key: "{order}", description: "Formatted order text" },
+  { key: "{email}", description: "Participant email" },
+  { key: "{total}", description: "Estimated amount" },
+  { key: "{status}", description: "pending / unpaid / paid" },
+  { key: "{cat:Label}", description: "Selected value(s) of the category with that label" },
+];
+
+export const GROUP_PLACEHOLDERS = [
+  { key: "{index}", description: "Running number (1, 2, …)" },
+  { key: "{count}", description: "Number of occurrences" },
+  { key: "{value}", description: "Grouped order text / category item" },
+  { key: "{emails}", description: "Emails of the participants in this group" },
+  { key: "{total}", description: "Estimated amount of the group" },
+];
+
+export const SECTION_PLACEHOLDERS = [
+  { key: "{heading}", description: "Section heading" },
+  { key: "{entries}", description: "The section's entries, joined by the entry separator" },
+  { key: "{count}", description: "Number of items in this section" },
+  { key: "{total}", description: "Estimated amount of this section" },
+];
+
+export const BODY_PLACEHOLDERS = [
+  { key: "{entries}", description: "The rendered entries (or sections)" },
+  { key: "{count}", description: "Number of submissions" },
+  { key: "{total}", description: "Estimated total of all submissions" },
+  { key: "{title}", description: "Order title" },
+  { key: "{creator}", description: "Order creator email" },
+  { key: "{participants}", description: "Participant emails (comma separated)" },
+  { key: "{link}", description: "Participant page link" },
+  { key: "{date}", description: "Today's date" },
+  { key: "{tally:Label}", description: "Count per item of a category, e.g. \"3x Fries\"" },
+];
+
+export type TemplateContext = {
+  title: string;
+  creatorEmail: string | null;
+  participantUrl: string;
+  config: OrderFormConfig;
+  // Already filtered, sorted and selection-reduced in the order of the submissions table.
+  submissions: Submission[];
+};
+
+export type RenderedEmail = {
+  to: string[];
+  cc: string[];
+  bcc: string[];
+  subject: string;
+  body: string;
+};
+
+const GROUPINGS: TemplateGrouping[] = ["none", "order", "category", "sections"];
+const SORTS: TemplateSort[] = ["table", "category", "count", "alpha"];
+const RECIPIENT_SOURCES: TemplateRecipientSource[] = ["creator", "participants", "custom"];
+
+export function isGroupedMode(grouping: TemplateGrouping): boolean {
+  return grouping !== "none";
+}
+
+export function buildSectionsPerCategory(config: OrderFormConfig): TemplateSection[] {
+  return config.categories.map((category) => ({ heading: category.label, categoryIds: [category.id] }));
+}
+
+function asString(value: unknown, fallback: string): string {
+  return typeof value === "string" ? value : fallback;
+}
+
+function normalizeSections(raw: unknown): TemplateSection[] {
+  if (!Array.isArray(raw)) return [];
+
+  return raw
+    .filter((section) => section && typeof section === "object")
+    .map((section: any) => ({
+      heading: asString(section.heading, ""),
+      categoryIds: Array.isArray(section.categoryIds)
+        ? section.categoryIds.filter((id: unknown): id is string => typeof id === "string")
+        : [],
+    }));
+}
+
+function normalizeListSettings(raw: any, defaults: TemplateListSettings): TemplateListSettings {
+  return {
+    grouping: GROUPINGS.includes(raw?.grouping) ? raw.grouping : defaults.grouping,
+    groupCategoryId: asString(raw?.groupCategoryId, defaults.groupCategoryId),
+    sortBy: SORTS.includes(raw?.sortBy) ? raw.sortBy : defaults.sortBy,
+    sortCategoryId: asString(raw?.sortCategoryId, defaults.sortCategoryId),
+    sections: normalizeSections(raw?.sections),
+    sectionTemplate: asString(raw?.sectionTemplate, defaults.sectionTemplate),
+    sectionSeparator: asString(raw?.sectionSeparator, defaults.sectionSeparator),
+    entryTemplate: asString(raw?.entryTemplate, defaults.entryTemplate),
+    separator: asString(raw?.separator, defaults.separator),
+  };
+}
+
+function normalizeRecipients(raw: any, defaults: TemplateRecipients): TemplateRecipients {
+  const sources = Array.isArray(raw?.sources)
+    ? raw.sources.filter((source: unknown) => RECIPIENT_SOURCES.includes(source as TemplateRecipientSource))
+    : defaults.sources;
+
+  return {
+    sources,
+    custom: asString(raw?.custom, defaults.custom),
+  };
+}
+
+export function normalizeOrderTemplates(raw: unknown): OrderTemplates {
+  const value = (raw && typeof raw === "object" ? raw : {}) as any;
+  const clipboardDefaults = DEFAULT_ORDER_TEMPLATES.clipboard;
+  const emailDefaults = DEFAULT_ORDER_TEMPLATES.email;
+
+  return {
+    clipboard: {
+      ...normalizeListSettings(value.clipboard, clipboardDefaults),
+      enabled: !!value.clipboard?.enabled,
+      body: asString(value.clipboard?.body, clipboardDefaults.body),
+    },
+    email: {
+      ...normalizeListSettings(value.email, emailDefaults),
+      enabled: !!value.email?.enabled,
+      subject: asString(value.email?.subject, emailDefaults.subject),
+      to: normalizeRecipients(value.email?.to, emailDefaults.to),
+      cc: normalizeRecipients(value.email?.cc, emailDefaults.cc),
+      bcc: normalizeRecipients(value.email?.bcc, emailDefaults.bcc),
+      body: asString(value.email?.body, emailDefaults.body),
+    },
+  };
+}
+
+/* ==================== Rendering ==================== */
+
+function decodeSeparator(separator: string): string {
+  return separator.replace(/\\n/g, "\n").replace(/\\t/g, "\t");
+}
+
+function formatAmount(value: number | null): string {
+  return value === null ? "" : `€${value.toFixed(2)}`;
+}
+
+function toNumber(rawValue: unknown): number | null {
+  const parsed = typeof rawValue === "string" ? Number(rawValue) : rawValue;
+  return typeof parsed === "number" && Number.isFinite(parsed) ? parsed : null;
+}
+
+function sumAmounts(values: Array<number | null>): number | null {
+  const numbers = values.filter((value): value is number => value !== null);
+  return numbers.length > 0 ? numbers.reduce((sum, value) => sum + value, 0) : null;
+}
+
+function getOrderText(submission: Submission): string {
+  return stripPriceDecorations(String(submission.formatted_string || "")).trim();
+}
+
+function getEmail(submission: Submission): string {
+  return String(submission.email || "").trim();
+}
+
+function getStatus(submission: Submission): SubmissionStatus {
+  if (submission.paid) return "paid";
+  if (submission.accepted) return "unpaid";
+  return "pending";
+}
+
+function findCategory(config: OrderFormConfig, idOrLabel: string): OrderFormCategory | undefined {
+  const needle = idOrLabel.trim().toLowerCase();
+  if (!needle) return undefined;
+
+  return (
+    config.categories.find((category) => category.id === idOrLabel) ||
+    config.categories.find((category) => category.label.trim().toLowerCase() === needle)
+  );
+}
+
+function getItemPrice(category: OrderFormCategory, itemName: string): number | null {
+  const item = category.items.find((entry) => entry.name === itemName);
+  return item && Number.isFinite(item.price) ? Number(item.price) : null;
+}
+
+function getItemRank(category: OrderFormCategory, itemName: string): number {
+  const index = category.items.findIndex((entry) => entry.name === itemName);
+  return index === -1 ? Number.MAX_SAFE_INTEGER : index;
+}
+
+// Values in menu order, so equal selections in a different order count as the same group.
+function getCategoryValues(submission: Submission, category: OrderFormCategory): string[] {
+  const raw = submission.choices?.[category.id];
+  const values = Array.isArray(raw) ? raw : [raw];
+  return values
+    .map((value) => String(value ?? "").trim())
+    .filter(Boolean)
+    .sort((a, b) => getItemRank(category, a) - getItemRank(category, b) || a.localeCompare(b));
+}
+
+function replacePlaceholders(
+  template: string,
+  resolve: (key: string, arg: string | undefined) => string | undefined,
+): string {
+  return template.replace(/\{([a-z_]+)(?::([^{}]+))?\}/gi, (match, key: string, arg?: string) => {
+    const resolved = resolve(key.toLowerCase(), arg);
+    return resolved === undefined ? match : resolved;
+  });
+}
+
+type GroupItem = {
+  value: string;
+  amount: number | null;
+  rank: number;
+};
+
+type Group = {
+  value: string;
+  count: number;
+  emails: string[];
+  amounts: Array<number | null>;
+  rank: number;
+  firstSeen: number;
+};
+
+function collectGroups(
+  context: TemplateContext,
+  sortBy: TemplateSort,
+  getItems: (submission: Submission) => GroupItem[],
+): Group[] {
+  const groups = new Map<string, Group>();
+
+  for (const submission of context.submissions) {
+    const email = getEmail(submission);
+    for (const item of getItems(submission)) {
+      const existing = groups.get(item.value);
+      if (existing) {
+        existing.count += 1;
+        existing.amounts.push(item.amount);
+        if (email && !existing.emails.includes(email)) existing.emails.push(email);
+        continue;
+      }
+
+      groups.set(item.value, {
+        value: item.value,
+        count: 1,
+        emails: email ? [email] : [],
+        amounts: [item.amount],
+        rank: item.rank,
+        firstSeen: groups.size,
+      });
+    }
+  }
+
+  const list = Array.from(groups.values());
+  list.sort((a, b) => {
+    switch (sortBy) {
+      case "count":
+        return b.count - a.count || a.value.localeCompare(b.value);
+      case "alpha":
+        return a.value.localeCompare(b.value);
+      case "category":
+        // Menu order of the (first) category's items.
+        return a.rank - b.rank || a.value.localeCompare(b.value);
+      case "table":
+      default:
+        return a.firstSeen - b.firstSeen;
+    }
+  });
+  return list;
+}
+
+function getCategoryItems(submission: Submission, category: OrderFormCategory): GroupItem[] {
+  return getCategoryValues(submission, category).map((value) => ({
+    value,
+    amount: getItemPrice(category, value),
+    rank: getItemRank(category, value),
+  }));
+}
+
+// One category: every selected item counts on its own.
+// Several categories: the combination counts, e.g. "Cheeseburger (well done, Vegan)".
+// Submissions without a value in the first category are skipped.
+function getSectionItems(submission: Submission, categories: OrderFormCategory[]): GroupItem[] {
+  const [primary, ...rest] = categories;
+  if (!primary) return [];
+  if (rest.length === 0) return getCategoryItems(submission, primary);
+
+  const primaryValues = getCategoryValues(submission, primary);
+  if (primaryValues.length === 0) return [];
+
+  const parts = [primaryValues.join(getMultipleSeparator(primary))];
+  const amounts = primaryValues.map((value) => getItemPrice(primary, value));
+
+  for (const category of rest) {
+    const values = getCategoryValues(submission, category);
+    if (values.length === 0) continue;
+    parts.push(applyCategorySnippet(category, values.join(getMultipleSeparator(category))));
+    amounts.push(...values.map((value) => getItemPrice(category, value)));
+  }
+
+  return [{ value: parts.join(" "), amount: sumAmounts(amounts), rank: getItemRank(primary, primaryValues[0]) }];
+}
+
+function renderGroups(groups: Group[], entryTemplate: string): string[] {
+  return groups
+    .map((group, index) =>
+      replacePlaceholders(entryTemplate, (key) => {
+        switch (key) {
+          case "index": return String(index + 1);
+          case "count": return String(group.count);
+          case "value": return group.value;
+          case "emails": return group.emails.join(", ");
+          case "total": return formatAmount(sumAmounts(group.amounts));
+          default: return undefined;
+        }
+      }),
+    )
+    .filter((entry) => entry.trim());
+}
+
+function sortSubmissions(settings: TemplateListSettings, context: TemplateContext): Submission[] {
+  const list = [...context.submissions];
+
+  if (settings.sortBy === "alpha") {
+    list.sort((a, b) => getOrderText(a).localeCompare(getOrderText(b)));
+  } else if (settings.sortBy === "category") {
+    const category = findCategory(context.config, settings.sortCategoryId);
+    if (category) {
+      const key = (submission: Submission) => getCategoryValues(submission, category).join(", ");
+      list.sort((a, b) => {
+        const aKey = key(a);
+        const bKey = key(b);
+        if (!aKey !== !bKey) return aKey ? -1 : 1; // empty values last
+        return aKey.localeCompare(bKey);
+      });
+    }
+  }
+
+  return list;
+}
+
+function renderSubmissionEntries(settings: TemplateListSettings, context: TemplateContext): string[] {
+  return sortSubmissions(settings, context)
+    .filter((submission) => getOrderText(submission))
+    .map((submission, index) =>
+      replacePlaceholders(settings.entryTemplate, (key, arg) => {
+        switch (key) {
+          case "index": return String(index + 1);
+          case "order": return getOrderText(submission);
+          case "email": return getEmail(submission);
+          case "total": return formatAmount(toNumber(submission.estimated_total));
+          case "status": return getStatus(submission);
+          case "cat": {
+            const category = arg ? findCategory(context.config, arg) : undefined;
+            return category ? getCategoryValues(submission, category).join(", ") : undefined;
+          }
+          default: return undefined;
+        }
+      }),
+    )
+    .filter((entry) => entry.trim());
+}
+
+function renderSections(settings: TemplateListSettings, context: TemplateContext): string[] {
+  const entrySeparator = decodeSeparator(settings.separator);
+
+  return settings.sections
+    .map((section) => {
+      const categories = section.categoryIds
+        .map((id) => findCategory(context.config, id))
+        .filter((category): category is OrderFormCategory => !!category);
+      const groups = collectGroups(context, settings.sortBy, (submission) => getSectionItems(submission, categories));
+      if (groups.length === 0) return "";
+
+      return replacePlaceholders(settings.sectionTemplate, (key) => {
+        switch (key) {
+          case "heading": return section.heading;
+          case "entries": return renderGroups(groups, settings.entryTemplate).join(entrySeparator);
+          case "count": return String(groups.reduce((sum, group) => sum + group.count, 0));
+          case "total": return formatAmount(sumAmounts(groups.flatMap((group) => group.amounts)));
+          default: return undefined;
+        }
+      });
+    })
+    .filter((section) => section.trim());
+}
+
+function renderEntries(settings: TemplateListSettings, context: TemplateContext): string {
+  const entrySeparator = decodeSeparator(settings.separator);
+
+  switch (settings.grouping) {
+    case "sections":
+      return renderSections(settings, context).join(decodeSeparator(settings.sectionSeparator));
+    case "order":
+      return renderGroups(
+        collectGroups(context, settings.sortBy, (submission) => {
+          const value = getOrderText(submission);
+          return value ? [{ value, amount: toNumber(submission.estimated_total), rank: 0 }] : [];
+        }),
+        settings.entryTemplate,
+      ).join(entrySeparator);
+    case "category": {
+      const category = findCategory(context.config, settings.groupCategoryId);
+      if (!category) return "";
+      return renderGroups(
+        collectGroups(context, settings.sortBy, (submission) => getCategoryItems(submission, category)),
+        settings.entryTemplate,
+      ).join(entrySeparator);
+    }
+    case "none":
+    default:
+      return renderSubmissionEntries(settings, context).join(entrySeparator);
+  }
+}
+
+function renderTally(categoryLabel: string, context: TemplateContext): string | undefined {
+  const category = findCategory(context.config, categoryLabel);
+  if (!category) return undefined;
+
+  return renderGroups(
+    collectGroups(context, "category", (submission) => getCategoryItems(submission, category)),
+    DEFAULT_GROUP_ENTRY_TEMPLATE,
+  ).join("\n");
+}
+
+function getParticipantEmails(context: TemplateContext): string[] {
+  return Array.from(new Set(context.submissions.map(getEmail).filter(Boolean)));
+}
+
+export function renderTemplateText(
+  template: string,
+  settings: TemplateListSettings,
+  context: TemplateContext,
+): string {
+  let entries: string | null = null;
+
+  return replacePlaceholders(template, (key, arg) => {
+    switch (key) {
+      case "entries": return (entries ??= renderEntries(settings, context));
+      case "count": return String(context.submissions.length);
+      case "total": return formatAmount(sumAmounts(context.submissions.map((s) => toNumber(s.estimated_total))));
+      case "title": return context.title;
+      case "creator": return context.creatorEmail || "";
+      case "participants": return getParticipantEmails(context).join(", ");
+      case "link": return context.participantUrl;
+      case "date": return new Date().toLocaleDateString();
+      case "tally": return arg ? renderTally(arg, context) : undefined;
+      default: return undefined;
+    }
+  });
+}
+
+export function hasRenderableEntries(context: TemplateContext): boolean {
+  return context.submissions.some((submission) => getOrderText(submission));
+}
+
+function resolveRecipients(recipients: TemplateRecipients, context: TemplateContext): string[] {
+  const result: string[] = [];
+
+  for (const source of recipients.sources) {
+    if (source === "creator" && context.creatorEmail) {
+      result.push(context.creatorEmail);
+    } else if (source === "participants") {
+      result.push(...getParticipantEmails(context));
+    } else if (source === "custom") {
+      result.push(...recipients.custom.split(/[\s,;]+/).map((entry) => entry.trim()).filter(Boolean));
+    }
+  }
+
+  return Array.from(new Set(result));
+}
+
+export function renderEmail(settings: EmailTemplateSettings, context: TemplateContext): RenderedEmail {
+  return {
+    to: resolveRecipients(settings.to, context),
+    cc: resolveRecipients(settings.cc, context),
+    bcc: resolveRecipients(settings.bcc, context),
+    subject: renderTemplateText(settings.subject, settings, context).replace(/\s*\n\s*/g, " ").trim(),
+    body: renderTemplateText(settings.body, settings, context),
+  };
+}
+
+export function buildMailtoHref(email: RenderedEmail): string {
+  const encodeList = (list: string[]) => list.map(encodeURIComponent).join(",");
+  const queryParts: string[] = [];
+
+  if (email.cc.length > 0) queryParts.push(`cc=${encodeList(email.cc)}`);
+  if (email.bcc.length > 0) queryParts.push(`bcc=${encodeList(email.bcc)}`);
+  queryParts.push(`subject=${encodeURIComponent(email.subject)}`);
+  queryParts.push(`body=${encodeURIComponent(email.body)}`);
+
+  return `mailto:${encodeList(email.to)}?${queryParts.join("&")}`;
+}

src/frontend/src/lib/services/ordersService.ts

@@ -2,6 +2,7 @@ import { apiFetch } from "../api";
 import type {
   Order,
   OrderFormConfig,
+  OrderTemplates,
   GetAdminViewResponse,
   OrderAccessInfo,
   GetOrdersResponse,
@@ -58,6 +59,13 @@ export const ordersService = {
       method: "PUT",
       body: JSON.stringify(config),
     }),
+  getTemplates: (orderId: string) =>
+    apiFetch<Partial<OrderTemplates>>(`/api/orders/${orderId}/admin/templates`),
+  updateTemplates: (orderId: string, templates: OrderTemplates) =>
+    apiFetch<OrderTemplates>(`/api/orders/${orderId}/admin/templates`, {
+      method: "PUT",
+      body: JSON.stringify(templates),
+    }),
   uploadImage: (orderId: string, file: File) => {
     const formData = new FormData();
     formData.append("file", file);

src/frontend/src/lib/types.ts

@@ -56,6 +56,58 @@ export type OrderFormConfig = {
   categories: OrderFormCategory[];
 };
 
+/* ==================== Order Templating ==================== */
+
+export type TemplateGrouping = "none" | "order" | "category" | "sections";
+
+// "category" sorts entries by a category value, or grouped category items by menu order.
+export type TemplateSort = "table" | "category" | "count" | "alpha";
+
+// A section counts the items of one category, or the combination of several categories
+// (e.g. Burger + Extras), where later categories are rendered with their menu snippet.
+export type TemplateSection = {
+  heading: string;
+  categoryIds: string[];
+};
+
+export type TemplateRecipientSource = "creator" | "participants" | "custom";
+
+export type TemplateRecipients = {
+  sources: TemplateRecipientSource[];
+  custom: string;
+};
+
+export type TemplateListSettings = {
+  grouping: TemplateGrouping;
+  groupCategoryId: string;
+  sortBy: TemplateSort;
+  sortCategoryId: string;
+  sections: TemplateSection[];
+  sectionTemplate: string;
+  sectionSeparator: string;
+  entryTemplate: string;
+  separator: string;
+};
+
+export type ClipboardTemplateSettings = TemplateListSettings & {
+  enabled: boolean;
+  body: string;
+};
+
+export type EmailTemplateSettings = TemplateListSettings & {
+  enabled: boolean;
+  subject: string;
+  to: TemplateRecipients;
+  cc: TemplateRecipients;
+  bcc: TemplateRecipients;
+  body: string;
+};
+
+export type OrderTemplates = {
+  clipboard: ClipboardTemplateSettings;
+  email: EmailTemplateSettings;
+};
+
 export type OrderBase = {
   id: string;
   admin_token: string;

src/frontend/src/views/AdminView.tsx

@@ -13,10 +13,20 @@ import type {
   GetAdminViewResponse,
   Order,
   OrderFormConfig,
+  OrderTemplates,
   Submission,
   SubmissionStatus,
 } from "../lib/types";
 import { formatEstimatedTotal, stripPriceDecorations } from "../lib/orderFormatting";
+import {
+  DEFAULT_ORDER_TEMPLATES,
+  buildMailtoHref,
+  hasRenderableEntries,
+  normalizeOrderTemplates,
+  renderEmail,
+  renderTemplateText,
+  type TemplateContext,
+} from "../lib/orderTemplating";
 import AdminParticipantShareAlert from "../components/views/AdminParticipantShareAlert";
 import AdminSubmissionsCard from "../components/views/AdminSubmissionsCard";
 import AdminControlCenterCard from "../components/views/AdminControlCenterCard";
@@ -24,6 +34,8 @@ import AdminControlCenterCard from "../components/views/AdminControlCenterCard";
 type AdminViewData = Order & {
   submissions: Submission[];
   config: OrderFormConfig;
+  templates: OrderTemplates;
+  creator_email?: string | null;
 };
 
 function shouldRedirectToParticipant(error: unknown): boolean {
@@ -49,10 +61,6 @@ function getEstimatedTotalNumber(rawValue: unknown): number | null {
   return null;
 }
 
-function getCleanSubmissionText(submission: Submission): string {
-  return stripPriceDecorations(String(submission.formatted_string || "")).trim();
-}
-
 export default function AdminView({ orderId }: { orderId: string }) {
   const [deletingId, setDeletingId] = useState<string | number | null>(null);
   const [selectedRowKeys, setSelectedRowKeys] = useState<(string | number)[]>([]);
@@ -77,9 +85,10 @@ export default function AdminView({ orderId }: { orderId: string }) {
 
   const loadAdminData = useCallback(
     async (): Promise<AdminViewData> => {
-      const [adminPayload, configPayload] = await Promise.all([
+      const [adminPayload, configPayload, templatesPayload] = await Promise.all([
         apiService.orders.getAdminView(orderId),
         apiService.orders.getConfig(orderId).catch(() => ({ categories: [] })),
+        apiService.orders.getTemplates(orderId).catch(() => null),
       ]);
 
       const typedPayload = adminPayload as GetAdminViewResponse;
@@ -95,6 +104,7 @@ export default function AdminView({ orderId }: { orderId: string }) {
             ? (configPayload as OrderFormConfig).categories
             : [],
         },
+        templates: normalizeOrderTemplates(templatesPayload),
       };
     },
     [orderId],
@@ -232,6 +242,18 @@ export default function AdminView({ orderId }: { orderId: string }) {
     message.success("Menu configuration updated");
   };
 
+  const handleSaveTemplates = async (nextTemplates: OrderTemplates) => {
+    try {
+      const saved = await apiService.orders.updateTemplates(orderId, nextTemplates);
+      setData((previous: AdminViewData | null) =>
+        previous ? { ...previous, templates: normalizeOrderTemplates(saved) } : previous,
+      );
+      message.success("Templates saved");
+    } catch (error: any) {
+      message.error(error.message);
+    }
+  };
+
   const refreshSubmissions = useCallback(async () => {
     try {
       const adminPayload = await apiService.orders.getAdminView(orderId);
@@ -337,32 +359,23 @@ export default function AdminView({ orderId }: { orderId: string }) {
     selectedRowKeys.includes(submission.id),
   );
   const rowsToCopy = selected.length > 0 ? selected : sortedAndFilteredSubmissions;
-  const copyText = rowsToCopy
+  const templateContext: TemplateContext = {
-    .map((submission: Submission) => getCleanSubmissionText(submission))
+    title: data?.title || "Lunch order submissions",
-    .filter(Boolean)
+    creatorEmail: data?.creator_email || null,
-    .join("\n");
+    participantUrl: `${window.location.origin}/order/${orderId}`,
-  const ccRecipients = Array.from(
+    config: data?.config || { categories: [] },
-    new Set(
+    submissions: rowsToCopy,
-      rowsToCopy
+  };
-        .map((submission: Submission) => String(submission.email || "").trim())
+  const templates = data?.templates || DEFAULT_ORDER_TEMPLATES;
-        .filter(Boolean),
+  const clipboardTemplate = templates.clipboard.enabled
-    ),
+    ? templates.clipboard
-  );
+    : DEFAULT_ORDER_TEMPLATES.clipboard;
-  const emailBody = rowsToCopy
+  const emailTemplate = templates.email.enabled ? templates.email : DEFAULT_ORDER_TEMPLATES.email;
-    .map((submission: Submission) => getCleanSubmissionText(submission))
+  const hasEntries = hasRenderableEntries(templateContext);
-    .filter(Boolean)
+  const copyText = hasEntries
-    .map((line) => `- ${line}`)
+    ? renderTemplateText(clipboardTemplate.body, clipboardTemplate, templateContext)
-    .join("\n");
+    : "";
-  let mailtoHref = "";
+  const mailtoHref = hasEntries ? buildMailtoHref(renderEmail(emailTemplate, templateContext)) : "";
-  if (emailBody) {
-    const queryParts: string[] = [];
-    if (ccRecipients.length > 0) {
-      queryParts.push(`cc=${encodeURIComponent(ccRecipients.join(","))}`);
-    }
-    queryParts.push(`subject=${encodeURIComponent(data?.title || "Lunch order submissions")}`);
-    queryParts.push(`body=${encodeURIComponent(`${emailBody}\n`)}`);
-    mailtoHref = `mailto:?${queryParts.join("&")}`;
-  }
 
   const totalEstimatedValue = rowsToCopy.reduce((sum: number, submission: any) => {
     const value = getEstimatedTotalNumber(submission.estimated_total);
@@ -428,6 +441,9 @@ export default function AdminView({ orderId }: { orderId: string }) {
         order={data}
         config={data?.config}
         onImportConfig={handleImportConfig}
+        templates={data?.templates}
+        templatePreviewContext={templateContext}
+        onSaveTemplates={handleSaveTemplates}
       />
 
       <AdminControlCenterCard

src/frontend/src/views/CreateOrderView.tsx

@@ -20,7 +20,8 @@ import type { UploadFile, UploadProps } from "antd";
 import { apiService } from "../lib/services";
 import { navigateTo } from "../lib/routing";
 import { ORDER_FORMAT_VALUE_PLACEHOLDER } from "../lib/orderFormatting";
-import type { OrderFormConfig } from "../lib/types";
+import type { OrderFormConfig, OrderTemplates } from "../lib/types";
+import { normalizeOrderTemplates } from "../lib/orderTemplating";
 import OrderFormConfigBuilder from "../components/forms/OrderFormConfigBuilder";
 import CreateOrderHeaderActions from "../components/views/CreateOrderHeaderActions";
 import ExportSelectionModal, { type ExportSelectionState } from "../components/modals/ExportSelectionModal";
@@ -129,11 +130,14 @@ export default function CreateOrderView() {
   const [activeTabKey, setActiveTabKey] = useState<string>("details");
   const [imageFileList, setImageFileList] = useState<UploadFile[]>([]);
   const [formConfig, setFormConfig] = useState<OrderFormConfig>(DEFAULT_CONFIG);
+  // Templates are edited in the admin view; here they are only carried over from an import.
+  const [importedTemplates, setImportedTemplates] = useState<OrderTemplates | null>(null);
   const [isExportModalOpen, setIsExportModalOpen] = useState(false);
   const [exportOptions, setExportOptions] = useState<ExportSelectionState>({
     title: true,
     description: true,
     menu: true,
+    templates: true,
   });
   const importFileInputRef = useRef<HTMLInputElement>(null);
 
@@ -213,8 +217,19 @@ export default function CreateOrderView() {
         }
       }
 
+      if (importedTemplates) {
+        try {
+          await apiService.orders.updateTemplates(order.id, importedTemplates);
+        } catch (error: any) {
+          message.warning(
+            "Order created but templates save failed: " + error.message,
+          );
+        }
+      }
+
       setImageFileList([]);
       setFormConfig(DEFAULT_CONFIG);
+      setImportedTemplates(null);
 
       navigateTo(`/order/${order.id}/admin`);
     } catch (error: any) {
@@ -274,6 +289,7 @@ export default function CreateOrderView() {
           title?: unknown;
           description?: unknown;
           menu?: unknown;
+          templates?: unknown;
         };
 
         const importedSections: string[] = [];
@@ -302,6 +318,11 @@ export default function CreateOrderView() {
           importedSections.push("menu");
         }
 
+        if (Object.prototype.hasOwnProperty.call(parsed, "templates")) {
+          setImportedTemplates(normalizeOrderTemplates(parsed.templates));
+          importedSections.push("templates");
+        }
+
         if (importedSections.length === 0) {
           message.warning("No supported sections found in import file");
           return;
@@ -325,6 +346,7 @@ export default function CreateOrderView() {
       title?: string;
       description?: string;
       menu?: OrderFormConfig;
+      templates?: OrderTemplates;
     } = {};
 
     if (exportOptions.title) {
@@ -339,6 +361,10 @@ export default function CreateOrderView() {
       payload.menu = formConfig;
     }
 
+    if (importedTemplates && exportOptions.templates) {
+      payload.templates = importedTemplates;
+    }
+
     if (Object.keys(payload).length === 0) {
       message.warning("Select at least one section to export");
       return;
@@ -484,6 +510,7 @@ export default function CreateOrderView() {
           { key: "title", label: "Title" },
           { key: "description", label: "Description" },
           { key: "menu", label: "Menu" },
+          ...(importedTemplates ? [{ key: "templates", label: "Templates" }] : []),
         ]}
         selected={exportOptions}
         onCancel={() => setIsExportModalOpen(false)}